Purchase Orders & Suppliers for PrestaShop

Overview

PrestaShop 8 and 9 know your suppliers, their references and their prices, but not what to order, what you ordered or what arrived. Purchase Orders & Suppliers adds the purchasing in between: it tells you what to reorder before you run out, writes one purchase order per supplier, sends it, and adds the stock once when the goods arrive.

• Reorder suggestions: products and combinations at or below their reorder point, or that will sell out before the supplier can deliver (sales speed of the last days and the supplier lead time). Stock on open purchase orders counts as stock
• Your PrestaShop suppliers: supplier references and prices come from the product pages (Options > Suppliers); add order e-mail, copy addresses, contact, lead time, minimum order and terms
• Purchase orders: one draft per supplier in one click, products added by name, reference, EAN13 or supplier reference, shipping and other costs, minimum order reminder, numbering such as PO-2026-0001
• Sent by e-mail: the supplier gets the order with a private link to a printable page (print or save as PDF)
• Receiving: full or partial deliveries; the stock goes up once per line through PrestaShop's own stock (a form sent twice does not count twice), with a stock movement, and the cost price follows the weighted average
• For shoppers: "Back in stock around ..." with the expected date on products that are out of stock and on order, per combination
• Overview: statuses, late deliveries, value still to receive, received value per supplier, CSV export

No overrides, no outside service.

Tested on

Installation

Requirements

• PrestaShop 8.2.0 to 9.x, PHP 7.2.5 to 8.5 (as your PrestaShop version needs)
• Working e-mail settings (Advanced Parameters > E-mail) to send purchase orders

Install

1. Modules > Module Manager > Upload a module: drop kvpurchaseorders-1.0.0.zip.
2. Open Catalog > Purchase orders.
3. Suppliers tab: add the order e-mail and the lead time of each supplier.
4. Settings tab: set a default reorder point and target stock, or set them per product on the Reorder tab.
5. Own-site edition: enter your licence key on the Settings tab.

Update

Upload the new zip the same way. Your purchase orders, receipts and settings stay.

Uninstall

Uninstalling deletes the purchase orders, receipts and reorder settings of the module. Your PrestaShop suppliers, products, stock and cost prices stay as they are.

Configuration

Catalog > Purchase orders > Settings

Permissions

Employees need "View" on the Purchase orders tab to read it and "Edit" to create, send and receive (Advanced Parameters > Team > Permissions).

Licence

The own-site edition shows a licence card on the Settings tab. Without an active licence the pages stay readable but nothing can be created, sent or received. Purchase orders and stock already received are never touched.

Usage

What to reorder

Catalog > Purchase orders > Reorder lists every product and combination that needs ordering:

• stock + units on open purchase orders at or below the reorder point, or
• with sales: it will sell out within the lead time of its supplier.

The suggested quantity fills the stock up to the target stock, and for selling products to lead time + "days to cover" of sales, rounded up to the pack size. "Lasts" shows the days of stock left at the current sales speed; it turns amber when that is shorter than the lead time.

The supplier is the product's default supplier when it is linked to it, else the cheapest active supplier linked on the product page. Products without a supplier are listed but cannot be picked.

Set the reorder point, target stock and pack size of one product or combination in the form under the list (a product row is the default for all its combinations).

Purchase orders

Tick the products, change the quantities and click Create draft purchase orders: one draft per supplier. You can also start an empty purchase order for a supplier on the Purchase orders tab.

In a draft you change quantities and unit costs, add products (search by name, reference, EAN13 or supplier reference), shipping and other costs, the expected delivery date and a note for the supplier. A reminder shows when the order is below the supplier's minimum order.

Send to supplier e-mails the order to the supplier's order address and copy addresses; Mark as sent only changes the status (for orders you place by phone or on a supplier portal). Print / PDF opens the supplier page.

Receiving

Open a sent order, type what arrived in Arriving now (or click Everything arrived) and click Receive. Each line adds its quantity to the stock once, records a stock movement (Catalog > Stock > Movements) and, with "Update cost prices" on, sets the cost price of the product or combination to the weighted average of the stock and the goods received. The order becomes "Partly received" or "Received". Close ends a partly received order whose rest will not come.

Statuses

Draft, Sent, Partly received, Received, Closed, Cancelled. Drafts and sent orders without received goods can be cancelled; drafts and cancelled orders can be deleted. Orders past their expected date are shown as late.

Suppliers

The Suppliers tab lists your PrestaShop suppliers with the number of linked products, open purchase orders and the value received in the last 12 months. Suppliers themselves are created in Catalog > Brands & Suppliers.

FAQ

Does it change my stock when I create or send a purchase order?

No. Only receiving changes the stock, through PrestaShop's own stock functions.

What happens if I click Receive twice or reload the page?

Each receiving form has its own key: a form sent twice adds the stock once.

Does it work with combinations?

Yes. Suggestions, purchase order lines, receiving, cost prices and the restock note work per combination.

Where do supplier references and prices come from?

From the product page (Options > Suppliers). Prices in another currency are converted with your currency rates. Without a supplier price the product's cost price is used.

Does the supplier need an account?

No. The e-mail contains a private link to a printable page of that purchase order.

Can I attach a PDF?

The supplier page prints cleanly and can be saved as PDF from any browser.

Does it work with multistore?

Purchase orders belong to the shop they were created in; stock is received into that shop (or its shared stock group). Tested on single-shop stores.

Does it use overrides?

No.